Flexible workspaces are changing the way we meet, collaborate, and connect. For teams looking to get the most out of every meeting, flexible offices come with a range of features that make planning and hosting seamless. Whether you’re organising a brainstorming session, a client presentation, or a remote team call, flexible workspaces are designed to support you with all the essentials and then some.
Here’s our guide on how to make the most of a flexible workspace when hosting your next meeting.
1. Set the Right Environment for Brainstorming
Flexible workspaces often have dedicated “brainstorming” rooms, which are ideal for creative, collaborative sessions. These rooms are built to foster out-of-the-box thinking, with features like whiteboards, presentation screens, and even movable furniture so your team can sit, stand, or rearrange the space as needed. When finding your perfect workspace, look for an office that offers these creative spaces to inspire new ideas and fresh perspectives.
2. Ensure Top-Notch Video Conferencing
In today’s hybrid work world, video conferencing is a must-have. Many flexible offices in London offer high-quality video conferencing rooms equipped with large screens, clear audio, and stable internet to ensure every participant feels connected and engaged. For meetings involving remote team members or clients, having a dedicated video conferencing setup makes the experience professional and productive.
3. Simplify Communications with Call Handling Services
Running a smooth meeting means limiting interruptions. Some flexible workspaces offer call-handling services, which can be a game-changer. This service helps screen and handle calls on your behalf, so you can focus on the task at hand without distractions. When hosting important meetings, call handling adds a level of professionalism and lets you keep the conversation flowing without any disruptions.
4. Be Prepared with a Backup Internet Connection
A reliable internet connection is non-negotiable, especially for crucial meetings. Many flexible workspaces come with a backup internet connection to keep things running smoothly, even if there are issues with the primary network. For peace of mind, choose a workspace with this added layer of reliability to ensure that presentations, video calls, and shared files remain accessible, no matter what.
5. Offer Drinks and Refreshments
A successful meeting isn’t just about technology and seating, it’s also about making people feel welcome and comfortable. Flexible offices often provide access to drinks and refreshments, from coffee and tea to water and snacks, helping participants stay energised and focused. Having refreshments on hand allows you to keep the meeting going without breaking for a coffee run, keeping productivity high and your team happy.
Finding the Perfect Workspace
The beauty of flexible workspaces is in the variety and adaptability they offer. When searching for a space to host your next meeting, be sure to check if they provide amenities like brainstorming rooms, video conferencing, call handling, backup internet, and refreshments. Flex Office Solutions can help businesses find their perfect office by matching your needs with workspaces that offer these essential features, ensuring your meetings are productive, professional, and stress-free. These features can turn an average meeting into a successful, memorable session that makes the most of everyone’s time.
